Administrative Assistant

The Administrative Assistant is responsible for providing general administrative support to the Advancement/Alumni Department.

 

ORGANIZATIONAL RELATIONSHIPS

  • Responsible to the assigned administrator and has a support responsibility to all other departments and college personnel as necessary.
  • Responsible for the direct supervision of department personnel and others as assigned by the appropriate administrator.

 

SPECIFIC DUTIES AND RESPONSIBILITIES

  • Creates, updates and modifies prospect plans in PowerCampus at the direction of the gift officer; understands internal and external controls and regulations on the use of confidential donor information; provides reminders and follow up for gift officers related to prospect plans.
  • Enters contact reports for gift officer and may summarize information provided by gift officer.
  • Provides reminders or processes basic stewardship items for gift officers for timely execution.
  • Makes hotel, airline, and/or rental car reservations for out of town travel; prepares for meetings by providing address, directions, donor profile, and other logistical information to the advancement officer; may complete expense reimbursement or corporate card reconciliation on behalf of the gift officer.
  • Produces basic meeting materials at the direction of the gift officer (updating or producing simple PowerPoint presentations, handouts, etc.)
  • Provides calendaring support at the direction of the gift officer Submits requests for information from advancement services; runs basic, established reports; reviews information for accuracy and provides basic formatting.
  • Provides back-up support for the office receptionist.
  • Provide assistance in the administration of departmental or other functions including organization/management of special programs/projects and the development and implementation of administrative procedures.
  • Maintain administrative records; prepares and/or assists in the preparation of reports and related duties.
  • Oversee and maintains confidential files.
  • Coordinate committee and special meetings; records, transcribes meeting minutes; maintains meeting records and other materials.
  • Maintain applicable policy and procedure manuals.
  • Assign and monitor work of clerical staff and/or work study students, as applicable.
  • Perform various clerical duties including taking dictation, typing correspondence, receiving and screening phone calls, processing mail, scheduling appointments, coordinating travel arrangements, maintaining filing systems, ordering and maintaining office supplies, and other related duties.
  • Provide assistance to students, alumni, faculty, staff, patients, visitors, etc. as needed.
  • Perform all responsibilities in a manner that fully complies with Palmer’s Equal Employment Opportunity/Affirmative Action policy.
  • Perform other duties as assigned.
Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES

  • Ability to perform assigned duties with time pressures and frequent interruptions.
  • Ability to utilize general office equipment and other necessary equipment.
  • Ability to utilize personal computer and various software packages.
  • Ability to multitask and demonstrate superior organizational skills.
  • Ability to use computer to complete assignments.
  • Ability to analyze and resolve difficult problems.
  • Ability to communicate effectively.
  • Ability to work various hours as job requires.

 

EDUCATION AND EXPERIENCE

  • High School diploma; Associate degree in Business Administration or related field preferred; one-year clerical support experience; or equivalent combination of education and experience.

 

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

  • Perform sedentary to light work in a ventilated, lighted, and temperature controlled office setting.
  • Frequent need to stand, stoop, walk, sit, lift light objects (up to 10 pounds) and perform other similar actions during the workday.

 

* * * Applicants MUST apply through the website, incomplete applications will not be processed. 

BENEFITS:

Palmer College of Chiropractic provides a generous array of benefits for full time employees, including:

Paid Time Off accrual per year – 10 vacation days; 12 sick days; 16 paid holidays; additional paid time-off for Winter Holiday

Health Benefits – Health, vision, dental insurance

403(b) Retirement – 6% of salary employer contribution after 1 year of employment, with immediate vesting and optional employee contribution

Free Chiropractic care for employees & their dependents

Employee Assistance Program (EAP)

On-site recreation facility & personal training

Life insurance