Associate Director of Undergraduate Admissions for Recruitment

Associate Director of Undergraduate Admissions for Recruitment




Administrative, Professional & Staff Positions


Department: Admissions


Locations: Macomb, IL


Posted: Mar 3, 2023


Closes: Open Until Filled


Type: FT - Continuous


About Western Illinois University:


Western Illinois University, accredited by the Higher Learning Commission, serves nearly 7,600 students at its traditional, residential four-year campus in Macomb, IL and its metropolitan branch campus in Moline, IL. Compliance to state and federal hiring standards is coordinated through WIU's Office of Equal Opportunity & Access.


Job Description:


APPOINTMENT: June 1, 2023


RESPONSIBILITIES: Western Illinois University seeks a collaborative leader to serve as the Associate Director of Undergraduate Admissions for Recruitment. This position, which reports to the Director of Undergraduate Admissions and Enrollment Services, will be responsible for leading a team of Admissions Counselors to drive the development and implementation of effective recruitment strategies to recruit undergraduate students to Western Illinois University. The position will provide supervision of the regional and Macomb-based freshman admissions counseling staff, developing recruitment plans and off-campus visit strategy. This includes high school visits and college fair strategies and staff training. This position is located on the Macomb campus.




• Function as part of the Undergraduate Admissions Office leadership team and work in close collaboration with the team to maximize recruitment opportunities.

• Develop strategies and activities to identify, communicate with and attract a diverse population of prospective students to apply and enroll, both in Illinois and out-of-state markets. Partner with academic programs for recruitment opportunities.

• Lead, manage, and assess territory management plans and strategies.

• Supervise freshman admissions counselors and associated evaluation process.

• Coordinate Macomb on-campus freshman and transfer staff training as needed.

• Collaborate with associate directors for yearly staff training event.

• Utilize recruitment functions of CRM (Slate) and ERP and other technology and train staff on usage.

• Manage and oversee recruitment travel and ensure appropriate coverage at recruitment functions, including high school visits and college fairs, counselor-managed events, and coordinate payment process for recruitment events.

• Oversee review process for alternative admission, called the Reach program.

• Oversee high school Dual Enrollment admissions, including presentations and coordination of the enrollment process for students.

• Manage processes of admissions car assignment and purchasing card transactions for monthly subscriptions.

• Provide input for prospective student communications

• Personally attend select on-and off-campus recruitment events and manage a small recruitment territory

• Represent the office on University committees and teams, as needed.

• Other duties as assigned.


RANK & SALARY: Administrative/Professional position. Salary range of $48,000 - $51,000. Western Illinois University offers a competitive benefits package including domestic partner benefits. For full benefit information visit:






• Earned bachelor's degree from a regionally accredited college or university

• Recent experience, within the last three years, working in Undergraduate Admissions in a professional capacity

• Supervisory experience

• Demonstrated experience in developing student recruitment strategies

• Demonstrated work with a variety of technology applications, including enterprise systems, imaging and reporting systems, as well as working with a variety of other platforms, including Microsoft Suite and Google Suite

• Excellent analytical, written, verbal and interpersonal communication skills, as well as organizational skills.

• Ability to manage multiple projects and balance a variety of tasks.

• Ability to lift (or have an adaptation to lift) up to 35-pound boxes of recruitment materials

• Ability to work evenings, weekends & occasional overnight stays of multiple day length

• Valid driver's license




• Experience creating recruitment communications

• Experience in planning travel for business purposes.

• Experience working in higher education


For a degree to be considered, it must be conferred from a regionally accredited degree-granting institution of higher education (or equivalent from an international accrediting body) Unless otherwise stated, the degree must be "in hand" at the time of appointment.


Additional Information:


About WIU (


Since 1899, Western Illinois University has provided outstanding educational opportunities to individuals in west central Illinois and well beyond our region and state. WIU's traditional residential campus in Macomb, Illinois, is the educational, cultural and athletic center of the region, while the WIU-Quad Cities non-residential branch campus in Moline, Illinois, is the only public university in the immediate Quad Cities region.


WIU-Macomb, IL: Western's traditional, residential main campus offers a comprehensive slate of undergraduate and graduate programs, including a doctorate in education, and post-baccalaureate certificates. A diverse community in west central Illinois, Macomb features a unique blend of agriculture, industry, service, retail, education, and culture. Macomb serves as the county seat, with connections across the state with Amtrak providing twice-daily service from Macomb to Chicago (and point in-between). Macomb is located approximately 75 miles from the Quad Cities International Airport (Moline, IL) and 70 miles from the Greater Peoria Regional Airport (Peoria, IL).


WIU-Quad Cities: Located on the banks of the Mississippi River in Moline, Illinois, the WIU-Quad Cities campus is the only public four-year regional university that serves the Quad Cities region. Designed as a metropolitan commuter campus, WIU-Quad Cities offers select undergraduate, graduate, and doctoral programs. Moline is located just 80 miles north of the Macomb campus and is centered within a diverse, bi-state community of 383,000 that offers a broad range of cultural, social, and entertainment amenities and experiences, as well as varied businesses and industries.


WIU Commitment to Diversity, Equity, Inclusion and Anti-Racism (


Western Illinois University fosters respect, equity, and inclusion for all students, faculty, and staff. WIU is committed to anti-racism, anti-oppression, equity, social justice, and diversity. We value inclusion as a core value and as an essential element of Western's public service mission. WIU embraces individual uniqueness and a culture of inclusion that supports broad and specific diversity initiatives. Western believes in the educational and institutional benefits of diversity in society as integral to the success of all individuals.


At WIU, we will:


• Maintain a safe and secure environment for all members of our University communities.

• Educate and empower students, staff, and faculty to be social justice advocates.

• Provide curricula, programs, training, resources, and environments that reflect and strengthen the diversity of our communities, and to elevate cultural awareness and understanding.

• Ensure fair, equitable, and inclusive access to University facilities, programs, resources, and services.

• Create inclusive and equitable policies and practices.

• Diversify the University's workforce by assessing hiring practices to attract, retain, and develop talented staff and faculty from diverse backgrounds.

• Address intergroup disparities through areas as representation, retention, learning outcomes, and graduation rates.

• Create a University wide diversity plan to ensure a continued commitment to anti-racism, anti-oppression, equity, social justice, and diversity.


Academics (


More than 61 undergraduate degree programs, 41 graduate programs, two doctoral programs and 16 post-baccalaureate certificate programs prepare students for a successful career after graduation.


Student Resources


More than 200 student organizations at Western provide social, academic, recreation, athletics, service, academic, and many other opportunities for students to grow and learn, develop leadership skills, and much more.


Numerous concerts, lectures, films, dance performances, cultural events and more are presented and performed each year, along with numerous major theatrical and dance productions and studio shows, and a variety of service-oriented projects and activities, all in a diverse and inclusive campus environment.


The Multicultural Center is home to four cultural and resource centers: The Gwendolyn Brooks, Casa Latina, the Women's Center, and the LGBT*QA Resource Center. These cultural and resource centers promote WIU's goal of enhancing justice, diversity, equity, and inclusion through educational programming and advocacy.


WIU Intercollegiate Athletics (


The University's athletics program, based on the Macomb campus, sponsors 17 NCAA Division I intercollegiate men's and women's varsity sports. Football competes in the NCAA Division I Football Championship Subdivision through the Missouri Valley Football Conference; all other varsity sports compete at the Division I level through The Summit League.


Application Instructions:


APPLICATION: Complete Applications Include:


• a letter of application

• a current resume

• contact information for at least three professional references

• Copies of unofficial academic transcripts and any certifications/licenses are also required at the time of application (official copies will be requested of selected candidate)

Upload the requested documents by clicking APPLY NOW or by visiting


Deadline for applications is Monday, April 17, 2023


Screening begins: Tuesday, April 18, 2023


Please upload the requested documents by clicking APPLY NOW or by navigating to the WIU Employment page at the following URL


**Note** In order to upload Individual documents must be under 2 MB in size.


Western Illinois University endeavors to provide a safe environment for its employees and students and requires candidates to submit to a background investigation upon offer of employment. Employment is contingent upon compliance with University policies and procedures relating to the receipt and evaluation of information contained in the background investigation.


Questions regarding the search may be directed to: Kassie Daly mailto:[email protected]


For assistance with the online application system contact the Office of Human Resources at (309)298-1971 or via email at mailto:[email protected]


Western Illinois University is an Affirmative Action and Equal Opportunity employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including, but not limited to, minorities, veterans, women and individuals with disabilities. WIU has a non-discrimination policy that includes discrimination based on an individual's membership in the following classes: sex, race, color, sexual orientation, gender identity, gender expression, religion, age, marital status, national origin, disability, genetic information, veteran status, and any other classes protected by state or federal law.


To apply, visit


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