Director, Office of Sponsored Projects

Director, Office of Sponsored Projects




Administrative, Professional & Staff Positions


Department: Sponsored Projects


Locations: Macomb, IL


Posted: Sep 19, 2022


Closes: Open Until Filled


Type: FT - Continuous


About Western Illinois University:


Western Illinois University, accredited by the Higher Learning Commission and a member of the North Central Association of Colleges and Schools, serves over 7,500 students at its traditional, residential four-year campus in Macomb, IL and its metropolitan branch campus in Moline, IL. Compliance to state and federal hiring standards is coordinated through WIU's Office of Equal Opportunity & Access.


Job Description:


APPOINTMENT: January 1, 2023 Full-time, continuous 12-month appointment to begin as soon as possible.




• The Director of Sponsored Projects is responsible for facilitating the development and administration of externally sponsored research, training and service programs. The Director also serves as the University Technology Transfer and Intellectual Property Officer and the University Academic Integrity Officer.

• Hiring and supervision of professional staff and student workers. Oversees pre-award, post-award and regulatory compliance areas.

• Serves as Authorized Institutional Official for review and submission of proposals and acceptance of awards from external funding agencies.

• Interprets, develops, and recommends written policies and procedures to the Academic Vice President based on review of state and federal regulations.

• Works closely with the Business Office, and Internal and External Auditing.

• Prepares or provides oversight for reports, including grant financials, Board of Trustees, Federal and State agency reports.

• Provides support and oversight to the University Research Council internal grant program and serves as ex-officio member of the WIU Foundation Summer Stipend committee.

• Serves as a liaison between university and outside funding agencies. Also serves as liaison between university and other state universities with regards to grants and contracts, regulatory compliance and intellectual property.

• Serves as the University Technology Transfer and Intellectual Property Officer and chair of the Intellectual Property Oversight Committee.

• Provides assistance and guidance in proposal preparation and internal university review and approval.

• Obtains, analyzes and disseminates to the campus community information about funding opportunities from federal, state, and private sources.

• Serve as University Academic Integrity Officer.

• Represent the University at national, state, and local meetings related to grant and/or contract programming and administration.

• Oversees compliance reviews for projects that use animal and human subjects.

• University liaison with external grant-writing and proposal consultants

• Other duties as assigned by the Provost and Academic Vice President.


RANK AND SALARY: Negotiable, commensurate with experience. Western Illinois University offers a competitive benefits package including domestic partner benefits. For full benefit information visit:






• A Master's degree in a relevant field is required.

• Must have at least five years of sponsored projects/research administration experience (including pre-award, post-award, and compliance functions) at a regionally accredited, 4-year institution of higher education.

• Supervisory experience is required as well as a demonstrated understanding, support and appreciation of faculty scholarship endeavors.

• Must demonstrate excellent oral and written communication skills and must be able to collaborate with multiple academic and administrative offices across campus.

• Must be able to work with funding agencies and represent the University in a professional manner.

• Knowledge of federal, state and university regulations, policies and procedures is necessary.

• Ability to network with peers is essential.


For a degree to be considered, it must be conferred from a regionally accredited degree-granting institution of higher education (or equivalent from an international accrediting body). Unless otherwise stated, the degree must be "in hand" at the time of appointment.


Additional Information:


About WIU (


Since 1899, Western Illinois University has provided outstanding educational opportunities to individuals in west central Illinois and well beyond our region and state. WIU's traditional residential campus in Macomb, Illinois, is the educational, cultural and athletic center of the region, while the WIU-Quad Cities non-residential branch campus in Moline, Illinois, is the only public university in the immediate Quad Cities region.


WIU-Macomb, IL (Student Population: 6,539): A traditional, residential four-year campus offering a comprehensive slate of undergraduate and graduate programs, including a doctorate in education, WIU-Macomb is located in the heart of west central Illinois in Macomb. Amtrak provides twice-daily service from Macomb to Chicago (and point in-between). Macomb is located approximately 75 miles from the Quad Cities International Airport (Moline, IL) and 70 miles from the Greater Peoria Regional Airport (Peoria, IL).


WIU-Quad Cities (Student Population: 916): The only public university in the Quad Cities area, WIU-QC offers select undergraduate and graduate programs, including a doctorate in education and a doctorate in environmental studies, at its metropolitan, non-residential campus in Moline, IL.


WIU Commitment to Diversity, Equity, Inclusion and Anti-Racism (


Western Illinois University fosters respect, equity, and inclusion for all students, faculty, and staff. WIU is committed to anti-racism, anti-oppression, equity, social justice, and diversity. We value inclusion as a core value and as an essential element of Western's public service mission. WIU embraces individual uniqueness and a culture of inclusion that supports broad and specific diversity initiatives. Western believes in the educational and institutional benefits of diversity in society as integral to the success of all individuals.


At WIU, we will:


Maintain a safe and secure environment for all members of our University communities.

Educate and empower students, staff, and faculty to be social justice advocates.

Provide curricula, programs, training, resources, and environments that reflect and strengthen the diversity of our communities, and to elevate cultural awareness and understanding.

Ensure fair, equitable, and inclusive access to University facilities, programs, resources, and services.

Create inclusive and equitable policies and practices.

Diversify the University's workforce by assessing hiring practices to attract, retain, and develop talented staff and faculty from diverse backgrounds.

Address intergroup disparities through areas as representation, retention, learning outcomes, and graduation rates.

Create a Universitywide diversity plan to ensure a continued commitment to anti-racism, anti-oppression, equity, social justice, and diversity.


Academics (


More than 61 undergraduate degree programs, 40 graduate programs, two doctoral programs and 13 post-baccaulaureate certificate programs prepare students for a successful career after graduation.


Student Resources


There are more than 200 student organizations at Western that provide social, academic, recreation, sports, service, and many other opportunities for students to grow and learn, develop leadership skills, and much more. Numerous concerts, lectures, films, dance performances, cultural events and more are presented and performed each year, along with numerous major theatrical and dance productions and studio shows, and a variety of service-oriented projects and activities, all in a diverse and inclusive campus environment. The Multicultural Center is home to four cultural and resource centers: The Gwendolyn Brooks, Casa Latina, the Women's Center, and the LGBT*QA Resource Center. These cultural and resource centers promote WIU's goal of enhancing justice, diversity, equity, and inclusion through educational programming and advocacy.


WIU Intercollegiate Athletics (


The University's athletics program, based on the Macomb campus, sponsors 17 NCAA Division I intercollegiate men's and women's varsity sports. Football competes in the NCAA Division I Football Championship Subdivision through the Missouri Valley Football Conference; all other varsity sports compete at the Division I level through The Summit League.


Application Instructions:


APPLICATION: Complete applications will include:


1) a letter of interest/application


2) current curriculum vita or resume


3) the names, telephone numbers, and e-mail addresses of three to five current professional references (references will not be contacted without permission of the candidate)


4) a separate statement regarding your commitment to and experience of diversity, equity and inclusion


Please upload the requested documents by clicking APPLY NOW or by navigating to the WIU Employment page at the following URL


**Note** In order to upload Individual documents must be under 2 MB in size.


Screening will begin on October 15, 2022.


Western Illinois University endeavors to provide a safe environment for its employees and students and requires candidates to submit to a background investigation upon offer of employment. Employment is contingent upon compliance with University policies and procedures relating to the receipt and evaluation of information contained in the background investigation.


Questions regarding the search may be directed to: Jennifer Scott, Search Committee Chair, at mailto:[email protected] or (309) 298-1191.


For assistance with the online application system contact the Office of Human Resources at (309) 298-1971 or via email at mailto:[email protected]


Western Illinois University is an Affirmative Action and Equal Opportunity employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including, but not limited to, minorities, veterans, women and individuals with disabilities. WIU has a non-discrimination policy that includes discrimination based on an individual's membership in the following classes: sex, race, color, sexual orientation, gender identity, gender expression, religion, age, marital status, national origin, disability, genetic information, veteran status, and any other classes protected by state or federal law.


To apply, visit


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