Job Summary

• The Accountant role is responsible for managing the financial lifecycle of real estate transactions, specifically focusing on agent commissions, trust accounts, financial reporting, and agent onboarding. It serves as a key liaison between real estate agents, MLS administrators, and the Controller. 

Organizational Summary

• Reports to: Controller and CFO

• Directs: None

• Other: Works closely with employees, agents, and management staff. 

Essential Functions

• Commission Processing: Process closings and calculate commissions, and distribute commission checks for agents of Ruhl&Ruhl Realtors. Work with Accounting Associate to ensure all incoming commission checks are received, deposited, and posted to 7900 clearing accounts. 

• Escrow & Trust Management: Deposit earnest money checks and ensure they are accurately posted to Profit Power. Assist controller in resolving issues with trust account reconciliation. 

• Agent and MLS Staff Liaison: Serve as the primary point of contact for agents regarding commission questions and payment timing. Escalate questions or issues to Controller when appropriate. Assist in training MLS Administrators in proper company procedures and forms.

• Financial System Integration: Ensure data is accurately integrated from Profit Power to Microsoft Dynamics GP. Perform monthly GCI reconciliation to ensure accuracy. Work with Controller to troubleshoot issues.

• Financial reporting: Generate month-end reports, market analysis, and reports for clubs/awards. 

• Agent Onboarding and Personnel Files: Ensuring all new agents provide and sign the appropriate documentation. Ensure Tax ID information is accurately entered into profit power and maintain agent personnel files.

• Other duties as assigned.

Required Knowledge, Skills, and Abilities

• Communication: Excellent verbal and written communication skills.

• Organizational Skills: Exceptional ability to prioritize tasks, handle multiple responsibilities, and maintain a high level of organization. 

• Problem-Solving: Strong problem-solving abilities and attention to detail.

• Confidentiality: Ability to maintain highly sensitive and confidential information is imperative.

• Level of Education: Bachelor’s degree preferred, but an associates degree with prior accounting or real estate experience is acceptable.

Working Conditions

• Climate controlled office.  

• Moderate noise level.

• Hours are between 8:00 am – 5:00 pm, Monday – Friday.

Physical Demands

• Sit, stand, walk and move about the office regularly.

• Occasionally climb stairs, balance, stoop, kneel, crouch, or crawl.

• Talk and hear both in person and on the telephone.

• Use hands and fingers to manipulate or maneuver objects, tools, or controls and reach with hands and arms to type, write, and use the computer and telephone system.

• Read reports and use the computer on a regular basis.  

• Occasionally lift and/or move up to 25 pounds.

Minimum Qualifications

• Bachelor’s degree preferred, but an associates degree with prior accounting or real estate experience is acceptable.