Affiliate Manager
PURPOSE OF POSITION
The Affiliate Manager advances charitable giving across the Community Foundation’s affiliate network, ensuring each affiliate is equipped to address its community’s most pressing needs. This role supports gift and donor development and all affiliate funds and scholarships, providing guidance and support to donors. This includes receiving, reviewing and evaluating grant recommendations: maintaining accurate records: and processing grant distributions in alignment with community priorities, donor intent, and applicable regulations and standards. The position delivers a high level of excellence in data management, written and verbal communication, and customer service to applicants, grantees, fundholders, volunteer committee members, affiliate clients and community partners.ESSENTIAL DUTIES AND RESPONSIBILITIES
The following are fundamental duties that an individual who holds the position must perform. This is not an exhaustive list. Other duties, in addition to these essential job functions, will be assigned at the discretion of the Vice President of Grantmaking.
Grant Administration & Operations
- Manage the full lifecycle of grants for all affiliate community foundations—including intake, due diligence, compliance review, approval, payment, and reporting.
- Maintain accurate and timely grant records within the foundation’s grants management system.
- Ensure affiliates comply with IRS regulations, foundation policies, and best practices in community philanthropy.
- Collaborate with the communications team to fulfill localized news and advertising opportunities, and promotional material.
- Serve as a primary contact for affiliate staff, advisory board members and affiliate constituents.
- Proactively coach, train, and support local affiliate staff and advisory board members.
- Assists affiliate boards and staff with their budgeting.
- Identify and assist each affiliate with their growth cycle and implement strategies to move them into the next stage of growth.
- Work closely with our Development team to assist fundholders in guiding philanthropic strategy, community needs, and grant opportunities.
- Build relationships with Affiliate donors and ensure those donors receive excellent service in an effort to deepen their relationships with the Community Foundation and its affiliates. Respond when needed to prospective and current donor requests for information.
- Promote charitable giving and equip affiliate advisory boards and staff to identify and cultivate prospective donors.
- Provide excellent customer service through proactive communication, education, and problem-solving.
- Identify opportunities for collaboration among donors, nonprofits, and community partners to address key regional issues.
- Assist in developing and implementing equitable affiliate foundations grantmaking practices and policies.
- Collaborate with statewide partners, including the Iowa Council of Foundations and the Alliance of Illinois Community Foundations, to provide coordination of Affiliate community foundations and support services.
- Travel and attend meetings, presentations, and events at the affiliate foundations, including evenings and weekends.
- Produce reports, dashboards, data analysis and materials as needed for affiliates, QCCF staff, Board and committee need.
- Contribute to the development, execution, and improvement of affiliate programs and community initiatives, as requested.
- Serve as backup to fellow Grantmaking Managers or the Vice President of Grantmaking as requested.
- Maintain updated procedures for position-specific tasks.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty with excellence. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.REQUIRED KNOWLEDGE, SKILLS and ABILITIES
- Professional communication and manner with strong customer service skills.
- Ability to work independently and as a team member in a fast-paced environment.
- Ability to take direction from others.
- Ability to take ownership of multiple projects, manage them, and see them to completion.
- Knowledge of, interest in, and connections to efforts to support and improve our community.
- Ability to communicate well with people of diverse backgrounds and contribute to the climate of inclusivity.
- Excellent time management and organizational skills.
- Critical thinking skills and meticulous attention to detail.
EDUCATION and/or EXPERIENCE
- Bachelor’s degree in related fields and at least two (2) years related experience required.
- Strong and up-to-date computer skills, including the use of word processing, spreadsheet and specialized database software.
